Seattle Accounting, Bookkeeping & Tax Services for Cannabis Dispensaries

Cannabis retail accounting connects the general ledger with POS sales, inventory purchases and adjustments, excise-tax reporting, sales and B&O taxes, payroll, cash and bank activity, cost of goods sold, and federal income-tax treatment. The records must be useful for management while supporting applicable regulatory and tax reporting.

Licensed cannabis retailers operate under industry-specific inventory, traceability, excise-tax, and federal tax rules. The POS, accounting file, bank and cash records, inventory reports, CCRS data, and tax returns should be reconcilable rather than maintained as disconnected systems.

The service is intended for licensed Seattle-area and Washington cannabis retailers, including independent stores, medically endorsed retailers, and multi-location operators that need reliable monthly books, inventory visibility, and coordinated tax reporting.

Gross sales include amounts that do not become operating profit. Inventory purchases, excise and sales taxes, payroll, rent, security, merchant or cash-handling costs, debt, owner distributions, and federal taxes can consume cash quickly. Sales volume alone does not show what the store keeps.

Yes. We can review the reports produced by the POS, inventory, CCRS, banking, cash-management, and accounting systems and define a monthly workflow for reconciling sales, taxes, purchases, adjustments, and deposits. The available integrations and data quality determine the final process.

Yes. Cannabis excise-tax reporting support can be included in the engagement. Washington retailers generally submit monthly sales and tax reports to the LCB, including zero-sales periods, and reconcile reported sales with accounting and inventory records. Current rates, exemptions, forms, and deadlines are confirmed for each reporting period.

Depending on the activity and location, obligations may include retail sales tax, Washington B&O tax, local taxes, payroll taxes, and other filings in addition to cannabis excise tax. The applicable classifications and reporting requirements are confirmed from the retailer’s facts.

Federal cannabis scheduling and Section 280E treatment have changed and may differ based on licensing, products, activities, effective dates, and other facts. Count On That® reviews the current rules applicable to the engagement and coordinates the tax treatment accordingly. No retailer should assume that one industry-wide answer applies to every period or activity.

Inventory and cost-of-goods-sold records affect gross profit and may have significant federal tax consequences. Purchases, freight or other includible costs, inventory adjustments, and ending inventory should be supported consistently. The tax treatment of each cost depends on current law and the retailer’s facts.

Yes. The process may include cash-count records, deposits, armored or cash-management services, bank activity, compliant payment channels, and clearing accounts. Strong documentation helps explain differences and reduces the risk that recorded sales, cash, and deposits drift apart.

Inventory differences should be investigated and documented through the retailer’s approved operational and traceability procedures. The accounting records should reflect supported adjustments consistently. Count On That® can reconcile the financial records but does not replace required LCB reporting, security procedures, or legal compliance.

Yes. We first assess bank and cash reconciliations, POS sales, inventory, liabilities, payroll, tax accounts, and prior filings. We can then recommend a defined cleanup and an ongoing monthly process designed to prevent the same problems from returning.

Yes. We can reconcile payroll activity, organize vendor records, and support year-end W-2 and 1099 reporting included in the engagement. Worker classification and reporting obligations depend on the actual relationship and applicable law.

No. Accounting can support accurate records and reporting, but it does not replace legal counsel, licensing consultants, security requirements, traceability obligations, or direct communications with the LCB. Responsibilities are defined clearly before the engagement begins.

Pricing depends on the condition of the books, sales volume, locations, POS and inventory systems, bank and cash activity, payroll, cleanup needs, reporting frequency, and tax scope. After the initial review, Count On That® recommends a clear scope and price.

Count On That® will contact you to learn about the licensed business, locations, systems, inventory workflow, current accounting, filing responsibilities, and most urgent concern. If the service appears to fit, we will explain the review or engagement, required information, and next step. Submitting the form does not commit the business to ongoing service.